Is a tool an answer to problems in your daily project work?
by Irene Leggewie
- Lack of communication – a flood tide of emails instead
- Missing response to tasks – need of reiterate checking instead
- Wrong document versions circulating – then the statement in the meeting ‚I don’t find it …‘
- Misunderstandings who is responsible – ‚I thought you would do it‘
- Project team members commit to something they can not comply with –
But you do not have directive power, you can only hope and pray
If a project is running in different locations, communication suffers even more because of the physical distance. It’s just a fact that not everyone is in the same building.
The collaboration platform of kyona enables communication in projects across locations – as if all offices would be on the same corridor. The core element is the kanban board with a simple ultimate principle:
On the right side of the kanban board you find details about the selected card – here you find information, comments, messages, attachements like ppt or excel files, mind maps, links and so on –everything related to that issue just one click away from here.
Cards with tasks are managed over the kanban board. Everyone sees his own tasks and what his colleagues are working on.
As a project manager you do not have to follow up every time if your team member has finished his task – you just see it on the board. Progress is visible in realtime for all participants.
All relevant documents of the project are attached: the team works solely with latest versions. Updates are tracked in the change history.
Clear assignment of tasks
Everyone sees on the kanban board what he is responsible for. Misunderstandings become obvious and can be sorted out immediately.
Each contribution of a team member is visible for the team. This facilitates mutual apreciation of accomplishments and non-directive leadership. Available information allows timely decisions and control of the project.
If project members share their knowledge easily the way of working in projects change in principle. The point is not to implement new PM software, but it is innovative development in the enterprise.
Therefore, kyona combines the tool with an implementatio service and further support during the transformation – Shape your Enterprise!
Seit über 14 Jahren leitet Irene Leggewie zusammen mit ihrem Mann das gemeinsamen Unternehmen AXION Management & Consulting. Der Fokus liegt auf Projekte in der europaweit tätigen Fertigbauindustrie (Einführungen von Kalkulation Tools, Optimierung in der Produktion und im Einkauf, Unternehmens- und Strategieentwicklung)
Für das Unternehmen Kyona (www.kyona.eu) ist Frau Leggewie in der Abwicklung von Projekten als Projekt Support Officer unterwegs.
Neben diesen Aufgaben engagiert sie sich in Fachvorträgen bei Kongressen und Veranstaltungen.
AXION Management & Consulting